Writing Thank You Notes

Writing thank you notes is something we all have to do.  Many of us should do it more often! And if you've never written a thank you note, then there is no better time than the present to start!

The more often you do it, the more highly others will think of you. 

It's always such a lovely thing to receive a thank you note in the mail. 

Others will believe that you are very considerate to take the time out of your busy schedule to think of them by writing a thank you note.

It's always a good thing to be well thought of, so writing thank you notes is an exercise you need to undertake and become skilled at.

What is a thank you note? 

  • Why would you want to write a thank you note? 
  • Why would you need to write one? 
  • And then, how do you go about beginning?

Writing thank you notes can be rewarding

How people connect

People interconnect in many ways.  The world "works" well when people help each other.  In many rural communities, helping others is a way of life. 

However, in this day and age, with so many working full-time, and many working more than one job - and with families and family commitments - people just don't seem to have the time to help one another as they may wish to do. 

So, the helping becomes something special. 

In that case, when someone goes out of their way to do something nice - a random act of kindness - the task of writing becomes something quite easy because the sentiment is a heartfelt one.

Situations requiring a thank you note might be the following:

  • For a gesture that is truly one-of-a-kind. 
  • When you are the recipient of gifts at a special "shower" for you - for a wedding, anniversary, baby, or other similar occasions.  In that case, you are thanking for the specific gift - and that is generally quite straightforward.
  • To thank friends who have given you special emotional support through some difficult time - and that is another type of thank you that can be particularly heartfelt.

The handwritten thank you note

The handwritten thank you note is the best! 

Depending on the personal nature of the gesture - and depending upon the location and type of situation - the note should be handwritten on a special note card.  It shows that the sender is a thoughtful individual. 

You'll get very high marks for this gesture of writing the thank you note by hand.

Definitely, the handwritten card is required for the personal situations where the gesture was truly appreciated.  Send the card through the regular postal service.

In your place of employment, a kind email - which may be unexpected for the recipient - can also be meaningful, particularly with well chosen "warm" words. 

Keep the message short but expressive.

How to begin

Here are some phrases you can use:

  • Note:  The focus is on the reader - not the writer. 
  • In the opening, the words "I" and "we" are avoided.

Dear Jack

Thank you very much for taking the time to ... OR

Thank you very much for your thoughtful actions to ... OR

Thank you very much for...

The middle short paragraph(s)

I will truly enjoy the ... OR

The ... will be so very useful ...


Please contact me if I can ever help you with anything.  I look forward to ....  All the best for the ...

Kind regards...  OR

Warm regards...  OR


There is no reason to write more than necessary.  And don't get carried away describing your own situation.  Focus on the reader and what you may be able to do to assist the reader.

The best thank you letter is one that is quick, is easy to read and understand, and one that elicits warm emotions on behalf of both the reader and the writer.

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