Writing a Business Report

Writing a Business Report - How to approach the writing of business reports

Report format. Your report should have a main topic.  Write your report for a specific audience and present your specific topic information to that specific audience.

The sections of the business report will be:

  • Executive Summary
  • Introduction
  • Main Body
  • Conclusion
  • Recommendations
  • Bibliography
  • Appendix (optional)

Introduction. Begin with the Introduction to the topic.  Develop a point of view about the topic. For example, your topic is Writing Effective Business Reports.

After your research, you should be able to develop a point of view – that writing effective business reports is valuable or that writing effective business reports is a waste of time (two entirely opposite points of view).

After you develop your point of view, write the report to share that point of view with your reader.

Present your point of view in the Introduction.  When writing a business report, begin with a complete, but succinct, introduction that leads into the main body of the report.  Provide an appropriate introduction so that the reader knows what to expect.

Writing a business report - main body

Main Body.  Then, in the main body of the document, provide your point of view clearly, and provide evidence (in the form of direct quotations) to support your point of view.  Your goal is to convince your reader that your point of view is accurate.  Use the direct quotations from your research to support your point of view.  However, write the report in your own words.

With a clear and logical presentation through the main body of the document, you can convince the reader of your point of view – bring him/her over to your way of thinking about your topic.

Depending on the topic, some reports may be quite long.  Other reports may be quite succinct and clear without overpowering the reader with too much text.

Conclusion. In the Conclusion, because of the research and evidence that you have provided in the main body of the report, you can conclude quite correctly that your point of view is, indeed, accurate.  Your reader will agree because you have presented a logical argument and you have supported your argument with references from other sources.

Recommendations. The Recommendations will follow.

  • What do you want your reader to do with the information you have presented?
  • What would be the next steps for the reader? Provide those steps or recommendations in the Recommendations section.

Bibliography. Thee bibliography is the last section. It presents, in alphabetical order by last name of the author, the list of your sources of research. There is a standard format required for that information, and if you need help, refer to the appropriate format for these sources.

Executive Summary. Finally, you will write the Executive Summary. The Executive Summary will provide a brief but complete synopsis of the entire report, including the conclusions and recommendations. It will be written last, but it must appear at the start of the report, before the Introduction.

The Executive Summary has more importance in a very long report.  It allows the reader to get a complete overview of the content of the report without having to read through all of the detail.

Writing a business report is a skill that will help you move ahead in the business world.  Strive for success. 

Onward and upward!

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