Memo writing is another type of challenge when you consider business writing, much like both the letter and the email.
First of all, when do you write a memo? And how does it differ from the letter?
The memo is an inter-department communication within a company. It is a document written from someone within the company to another within the same company. There may be a special form that is used, and you may prepare a hard copy of the message. If you prepare it on your computer, it is likely that you would prepare it in a format ready for printing in hard copy.
The letter, on the other hand, is meant to be delivered outside of the company. It can be a communication
Letter. First of all, the letter should be one full page – typically three paragraphs:
The letter is generally longer than the memo. The memo should be short and direct.
Memo. The memo is a somewhat similar format – but with some specific differences.
The top of the memo provides
Those four pieces of information should be very clear, easy to read, and professionally presented at the top of the document.
Your own memo format. If you are creating your own memo format from scratch, follow the instructions below:
Formatting points to note if you create the memo from scratch
The main body of the memo should take the same format as the letter:
There is no signature at the end of the memo. That is one difference from the format of the letter.
If the memo is typed/prepared by someone other than the author, then it would, of course, be returned to the author for a final proofreading. If satisfied, the author would add his initial (handwritten) after his name at the top of the memo.
In the graphic below, note the initials after the sender's name indicating that the memo has been approved for sending.
With this format, your memos can be very effective!
Focus on success!