What is writing a cover letter? It is simply writing a letter, generally of one page in length, that accompanies another document.
The purpose is to introduce the “other document” to the reader and perhaps to tell a little about that “other document.”
What other documents might you send to someone that would require a cover letter? Any of these would be a chance to demonstrate an excellent business letter format.
The most obvious attachment would be the resume. The cover letter for the resume becomes a letter of application.
By the way, never send a resume without a cover letter. The two go hand in hand!
The cover letter has an excellent and distinct purpose.
You may be sending someone a report. You need a cover letter to introduce that particular attachment.
How do you begin to write the cover letter? Consider the basic outline of any letter, and fit the content of the cover letter into that “template.”
The first paragraph
The first paragraph tells the purpose of the letter and leads into the main body.
The first paragraph is easy to write. Begin right away with the purpose. Since the purpose is to refer to the attachment, begin with that:
Then add a goodwill comment to close this short first paragraph.
The main body should have one or two short paragraphs and will provide the details of the situation. Be brief. Be clear. Write in short sentences using active voice.
The middle paragraphs provide the details.
Keep the middle paragraphs short, but clearly provide the details necessary to describe the attachment.
If the attachment is a report, briefly describe
Also, include a mention of why you might be sending the report to the recipient.
If the attachment is a resume, highlight
The purpose of writing a cover letter is simply to provide a brief explanation of why you are sending along the attachment.
Write in short paragraphs so that the main information jumps from the page.
Begin with a direct request for action and add a goodwill comment to highlight benefits to your reader.
Keep the closing short. Begin with a direct request for action.
Then, add a goodwill comment to highlight benefits to your reader.
Writing a cover letter can be a rather straightforward exercise and good writing practice if you follow the basic rules provided above.
Always begin the closing paragraph with the direct request for action.
Then, add a goodwill comment to highlight benefits to the reader.
Something like that would be very effective.
Include this letter format in your business writing repertoire, and much success! You will be taking charge of your career! Strive for success!